BUS 510 Assignment 4: Responding to the Result

Assignment 4: Responding to the Result

Due Week 8 and worth 180 points


This assignment consists of three (3) sections: a thank-you letter from the agency; a thank-you letter for consideration of the proposal they declined; and a follow-up thank-you letter. You must submit all three (3) sections for the completion of this assignment. Label each file name according to the section of the assignment it is written for. Additionally, you may create and / or assume all necessary assumptions needed for the completion of this assignment.


For this assignment, you will write a thank-you letter from the agency, a thank-you letter for consideration of the proposal, and a follow-up thank-you letter. Refer to Chapter 16 of the Geever textbook if you need guidance. Use the Internet to locate a thank-you note template and tips specific to grant writing.


Each letter must:

be a minimum of 150-200 words in the body of the letter.
describe what the gift will be used to provide (goal).
identify the accepting agency or department.
include your individual thanks.

Section 1: Thank-You Letter from the Agency for Considering Your Proposal

1.     Create a two to three (2-3) page letter in which you:

a.     share thanks from the agency.

b.    share thanks on behalf of the city / or police.

c.     answer anyanticipatedquestions posed by agency.

d.    provideanticipatedadditional pertinent information requested.

e.     provide other donor information regarding other funding prospects.

Section 2: Thank You Letter for Consideration of the Proposal that was Rejected

2.     Create a two to three (2-3) page letter in which you:

a.     thank the organization for consideration of the proposal, even though they decided not to fund the project.

b.    provide information about your organization, its passion, and its goals.

c.     invite them to visit your organization for a tour and lunch.

d.    end on a positive note.

Section 3: Follow-Up Thank-You Letter

3.     Create a two to three (2-3) page letter in which you maintain dialogue to:

a.     inform the donor of the practical use of the item that was donated.

b.    share updates with the donor. (i.e.: good news, pictures [police officer on motorcycle / horse or streetlights at night], reports, newspaper articles, etc.)

c.     inform the donor of any obstacles.

d.    inform the donor of how the aforementioned obstacles were overcome.

e.     list any follow-up news articles or other announcements, newsletters, pictures where the donor may have been mentioned (in a program, sponsor page, etc.).

Include at least three (3) references (no more than five [5] years old) from material outside the textbook.

Your assignment must follow these formatting requirements:

Be typed, double spaced, using Times New Roman font (size 12), with one-inch margins on all sides; citations and references must follow APA or school-specific format. Check with your professor for any additional instructions.
Include a cover page containing the title of the assignment, the student’s name, the professor’s name, the course title, and the date. The cover page and the reference page are not included in the required assignment page length.

The specific course learning outcomes associated with this assignment are:

Analyze the major segments of the grants community: the Federal Awarding Agency, the Pass-Through Entity, and the recipient.
Design a proposal by learning how marketing, analysis, planning, designing, estimating, and publishing play a part in the process.
Develop a working familiarity with responsive bidding.
Use technology and information resources to research issues in grants management and proposal writing.
Write clearly and concisely about grants management and proposal writing using proper writing mechanics.

Grading for this assignment will be based on answer quality, logic/organization of the paper, and language and writing skills, using the following rubric.